Healthcare Appointment Setting Specialist

Job Title: Lead Nurturing & CRM Assistant Position Type: Part-Time Work Hours: 10:00 AM - 2:00 PM Pacific Daylight Time, Monday - Friday Salary rate: $6-$8 Job Responsibilities: Follow up with incoming leads through phone, email, text, and other communication channels. Build rapport with prospective patients and maintain consistent follow-up. Educate and qualify leads based on their needs and interest in the practice's services. Guide qualified leads toward scheduling an appointment or taking the appropriate next step. Re-engage previous or inactive leads when needed. Maintain professional and patient-friendly communication throughout the process. Create, organize, update, and manage the practice's CRM. Maintain accurate lead and patient information. Track lead status, follow-ups, appointments, and next steps. Keep the lead pipeline organized and ensure no leads are missed. Support improvements to CRM workflows and lead-nurturing processes. Manage email and SMS follow-up sequences and automations. Support lead re-engagement campaigns. Monitor responses and follow up with interested prospects. Respond to social media inquiries and direct messages. Guide social media leads toward the appropriate next step. Use ClickUp or similar project-management tools to track daily tasks and workflows. Support multiple patient acquisition and administrative workflows. Communicate updates, concerns, and progress proactively. Requirements At least 1 year of previous experience in lead nurturing, sales support, lead qualification, patient acquisition, or a related role. Hands-on experience using and managing CRM systems. Comfortable with patient or customer outreach and consistent follow-up. Strong written and verbal English communication skills. Reliable, proactive, organized, and able to work independently. Strong follow-through and attention to detail. Comfortable learning new CRM, EHR, and workflow systems. Basic Requirements Must speak and write English clearly and professionally. Must have relevant work experience. Must be able to provide an NBI Clearance and/or Local Police Clearance before onboarding (mandatory). Must be available to attend video meetings with camera on when required. Technical Requirements Computer: Reliable laptop or desktop computer. Internet: Stable high-speed internet connection (minimum 25 Mbps). Audio: Noise-canceling headset. Video: Working webcam for virtual meetings. Workspace: Quiet and professional work environment. Benefits Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication. Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients. Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule. Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client. Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance. These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits. Originally posted on Himalayas